Youngstown State University Records Management Mission

In compliance with Section 149.33 of the Ohio Revised Code, Youngstown State University, by the authority of its Board of Trustees, has established a records management program under the jurisdiction of the President’s Office and University Archives & Special Collections for the purpose of insuring proper scheduling, storage and disposal of university records. Records Retention for Public Colleges and Universities in Ohio: A Manual (Inter-University Council of Ohio, 2000) will be used as the basis for Youngstown State University’s records management program. This program is designed to reduce the number of non-current records occupying expensive office space, eliminate unnecessary duplication of records between offices, offer a systematic method of records destruction and create an awareness of documents with a permanent archival value. This blog was created to provide a forum for questions and feedback on our records program. To use this blog effectively, first click and read Records Management: Getting Started, then the complete mission and policy statement. For further information, please contact the University Archives.

Tuesday, May 13, 2008

Understanding Records Retention Abbreviations

ACT: active. The period while a matter is active.

ACY: ACT+CY. The period of time starting after the matter is no longer active and after the end of the current calender year.

CY: current year. A period of time starting after the end of the current calender year-December 31.

D: day

IND: indefinite. A long period of time that cannot be determined in advance.

M: months.

SUP: superseded. Retain records until they are replaced by more current versions.

Source: Donald S. Skupsky., Records Retention Procedures: Your Guide to Determine How Long to Keep Your Records and How to safely Destroy Them! (Englewood, Colorado: Information Requirements Clearinghouse, 1994).
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2 comments:

Records management said...

Good work SALVADOR Keep it up! Your article is really helpful to clarify the point about Ohio revised code.thanks for providing Records Retention Abbreviations.can you give links for your other articles.Thanks in advance

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