Youngstown State University Records Management Mission

In compliance with Section 149.33 of the Ohio Revised Code, Youngstown State University, by the authority of its Board of Trustees, has established a records management program under the jurisdiction of the President’s Office and University Archives & Special Collections for the purpose of insuring proper scheduling, storage and disposal of university records. Records Retention for Public Colleges and Universities in Ohio: A Manual (Inter-University Council of Ohio, 2000) will be used as the basis for Youngstown State University’s records management program. This program is designed to reduce the number of non-current records occupying expensive office space, eliminate unnecessary duplication of records between offices, offer a systematic method of records destruction and create an awareness of documents with a permanent archival value. This blog was created to provide a forum for questions and feedback on our records program. To use this blog effectively, first click and read Records Management: Getting Started, then the complete mission and policy statement. For further information, please contact the University Archives.

Thursday, February 21, 2008

Transferring records to the archives

Some of the records listed in your office's Schedule will state that they should be transferred to the University Archives. These records are considered permanently valuable for historical reasons. Fill out the Records Transfer Form (online), obtain the appropriate signatures and forward to the archive. Contact the University Archives (330-941-3788) prior to transferring these records to the University Archives. The following is an example of a filled Transfer form. Please use the Records Retention for Public Colleges and Universities in Ohio: A Manual (Inter-University Council of Ohio, 2000).
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1 comment:

records management said...

Now a days records are maintained digitally follwing are the benefits of maintaining records digitally:
1. Large amount of data could be stored.
2. whenever required information will be availble with less time.
3. Less man power required.
4. Easy to maintain and preserve.
5. Could provides access rights to selected indivisuals.

February 17, 2011 at 10:25 AM

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